Content updated on 23 April 2026
A school event just concluded. A match was played. An accident occurred. How do we record what happened accurately so that others can read and understand the facts? Report writing is the skill of presenting information in a clear, unbiased, and organised manner. In this lesson for Class 9 and 10 students, you will learn the standard structure of a report, what details must be included, and how to write a report that is concise yet complete. Mastering this will help you not only in exams but also in real‑life documentation.
✅ Recommended for: Class 9–10 (Documentation & Exam Focus) | CBSE & UP Board
(Click any topic to jump straight to that section)
1. What is a Report?
A report is a factual account of an event, incident, or activity written for a specific audience. It answers the 5 Ws and 1 H: What, Who, When, Where, Why, and How. Unlike an article or a speech, a report is objective—it does not include personal opinions unless it is an analytical report. In exams, you are usually asked to write a report in about 100‑120 words on a given topic or based on provided clues.
2. Format of a Report
Every report should include the following elements in this order:
- Headline: A short, informative title (e.g., "Cleanliness Drive Organised by Green Club").
- Byline: The name of the reporter (e.g., "By Riya Sharma, Class X").
- Date and Place: Mention where and when the event took place (optional in some formats but recommended for clarity).
- Introduction: A sentence that summarises the event (what happened, where, when).
- Body: A paragraph or two that gives details in chronological order—describe the event, mention key participants, and include any relevant data or quotes.
- Conclusion: A brief closing remark about the outcome or significance of the event.
3. 5 Tips for a Strong Report
- Be factual: Stick to what actually happened. Avoid "I think" or "in my opinion."
- Use the passive voice sparingly: It's common in reports ("A rally was organised…"), but don't overdo it. Mix active and passive for better flow.
- Follow chronological order: Start from the beginning and move forward. Don't jump back and forth in time.
- Include quotes: If someone important spoke, add a short quote inside quotation marks. It adds authenticity.
- Keep it concise: Exam reports are short. Every sentence must add value. Cut out fluff.
4. Solved Examples (5 Complete Reports)
Show Solution
City Public School, in collaboration with the Red Cross Society, organised a blood donation camp on its premises on 21 April 2026. The event was inaugurated by the school principal, Mrs. Meera Joshi, who herself donated blood to encourage others.
A total of 85 units of blood were collected, with parents, teachers, and eligible senior students participating enthusiastically. The medical team ensured all safety protocols were followed. Refreshments were provided to donors.
Mrs. Joshi remarked, "Every drop counts, and this act of kindness can save three lives." The camp was a resounding success, reflecting the school's commitment to social responsibility.
Show Solution
Sunshine Academy celebrated its 25th Annual Day with great pomp at the school auditorium on 19 April 2026. Dr. Aparna Verma, renowned educationist, was the chief guest.
The programme began with the lighting of the lamp and a prayer song. Students presented a mesmerising dance drama on ‘Unity in Diversity’, which drew a standing ovation. The highlight was the prize distribution ceremony where meritorious students were honoured.
The chief guest praised the school for nurturing well‑rounded individuals. The principal, Mr. K. N. Singh, presented the annual report highlighting the achievements of the past year. The event concluded with the national anthem and a sense of pride among all present.
Show Solution
A speeding bike collided with a pedestrian near the main gate of City Public School during morning rush hour on 21 April 2026. The pedestrian, Mr. Ramesh Kumar (45), was crossing the road when the incident occurred.
Both the rider and Mr. Kumar sustained minor injuries and were rushed to a nearby hospital by passers‑by. The police arrived within 15 minutes and recorded statements. Traffic was disrupted for about half an hour.
Residents have demanded a zebra crossing and speed breakers near the school to prevent such accidents in the future.
Show Solution
A highly informative workshop on Cyber Safety was organised for students of Classes IX and X at Vikas Vidyalaya on 21 April 2026. The resource person, cyber‑crime investigator Mr. Ankur Mehta, explained common online threats like phishing, cyberbullying, and identity theft.
Through real‑life examples and interactive quizzes, students learned how to create strong passwords, protect personal information, and report suspicious activities. A short film on the dangers of social media addiction was also screened.
Principal Mrs. Shalini Rawat thanked Mr. Mehta and urged students to become responsible digital citizens. The workshop was greatly appreciated by all.
Show Solution
The annual inter‑school cricket tournament concluded at the Modern School grounds on 19 April 2026. Eight schools participated in the week‑long event, and the final match was played between DAV School and St. Xavier's.
Winning the toss, DAV elected to bat and set a target of 145 runs, thanks to a brilliant knock of 72 by their captain. In reply, St. Xavier's fought hard but were bowled out for 110 in the 18th over. The chief guest, former Ranji player Mr. Deepak Sharma, gave away the trophies.
The event was a great success, promoting sportsmanship and healthy competition among students.
5. Practice Questions (Write Your Own Reports)
Now it's your turn. Write a report of about 100‑120 words for each of the given situations. Try to use the format you've learned, and check the sample answer only after you finish your draft.
Show Sample Answer
The Eco Club of Bharatiya Vidya Mandir organised a massive tree plantation drive on the school campus on 21 April 2026 to mark Earth Day. Over 200 saplings, including neem, peepal, and mango, were planted by students and staff.
The principal, Mr. R. Krishnan, kicked off the drive by planting the first sapling. Students from all classes participated in groups, and each class was assigned a patch to nurture throughout the year.
The event concluded with a pledge to protect the environment. The campus now looks greener, and a sense of ownership has taken root among the students.
Show Sample Answer
A new, fully equipped science laboratory was inaugurated at Gyanodaya School by eminent scientist Dr. Nandini Iyer on 20 April 2026. The lab boasts modern microscopes, working models, and smart boards for interactive learning.
Dr. Iyer emphasised the importance of hands‑on learning and urged students to explore science beyond textbooks. After the inauguration, senior students demonstrated a few experiments, which impressed the guests.
The new facility is expected to greatly enhance the quality of science education in the school, making learning more engaging and practical.
Show Sample Answer
The NSS unit of Bright Future School organised a cleanliness drive in the nearby Gandhi Colony on 19 April 2026. Around 40 student volunteers, armed with brooms, gloves, and garbage bags, cleaned the streets and drains.
They also painted slogans on walls about keeping the neighbourhood clean and distributed pamphlets to residents. The residents appreciated the effort and joined the students in cleaning.
The drive was supervised by NSS programme officer Mr. Suresh Trivedi, who said such initiatives build community spirit and civic responsibility among the youth.
Show Sample Answer
A devastating fire broke out at Simla Market near Park Street in the early hours of 20 April 2026. The fire, suspected to have been caused by a short circuit, quickly engulfed at least ten shops, destroying goods worth lakhs of rupees.
Three fire tenders were rushed to the spot and took over two hours to bring the blaze under control. No casualties were reported, as the market was closed at the time. The police have cordoned off the area while an investigation is underway.
Local traders have appealed to the municipal corporation for better electrical safety audits.
Show Sample Answer
The 77th Independence Day was celebrated with great enthusiasm at St. John's School on 15 August 2025. The Chief Guest, former Navy officer Commander Kapil Bharadwaj, hoisted the national flag at 8:00 AM, followed by the singing of the national anthem.
Students presented a colourful cultural programme including patriotic songs, skits honouring freedom fighters, and a march‑past by the school's NCC cadets. Commander Bharadwaj delivered an inspiring speech, urging students to uphold the values of the Constitution.
The programme ended with the distribution of sweets, leaving everyone with a renewed sense of national pride.
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๐ Report Writing Worksheet – Class 9 & 10
This worksheet gives you extensive practice in writing reports for school events, accidents, workshops, and more. It includes event prompts, structure exercises, and full report writing tasks. Includes 50 questions.
Report Writing Worksheet »Answer key included • Aligned with CBSE & UP Board curriculum
