Learn to write effective notices for schools, organizations, and public announcements. Master notice format, essential elements, and clear communication for various purposes.
✅ Recommended for: Class 8-9 (Intermediate) | Class 10 (Review)
1. What is Notice Writing?
Notice: A formal written announcement displayed publicly to inform people about events, meetings, warnings, or important information.
Key Features: Brief, clear, formal, contains only essential information, has specific format, includes authority's name.
Notices are commonly used in schools, offices, housing societies, and public places. They help organizations communicate efficiently with large groups. A good notice conveys information quickly and clearly without unnecessary details.
| Notice Type | Purpose | Examples | Where Displayed |
|---|---|---|---|
| School Notices | Inform students/parents about school activities | • Exam schedules • Holiday announcements • Competition notices • Parent-teacher meetings |
Notice boards, school website |
| Event Notices | Announce upcoming events | • Sports day • Annual function • Cultural fest • Seminar/workshop |
Public notice boards, websites |
| Warning Notices | Alert about dangers or rules | • Maintenance work • Lost and found • Rule violations • Safety instructions |
Relevant locations (stairs, doors) |
| General Notices | Share general information | • Change in timings • Office closures • New rules/policies • Important dates |
Common areas, official boards |
2. Notice Format & Essential Elements
All notices follow a standard format with specific elements in fixed positions:
| Element | Position | What to Write | Example |
|---|---|---|---|
| Name of Organization | Top center | Full name of issuing authority | MODERN PUBLIC SCHOOL |
| NOTICE | Below organization, center | The word "NOTICE" in capitals | NOTICE |
| Date | Left side below "NOTICE" | Date of issuing notice | 15 March 2024 |
| Heading | Center, after date | Brief title indicating purpose | ANNUAL SPORTS DAY |
| Body | Below heading, paragraphs | • What is happening • Date, time, venue • Who is invited • Any instructions |
3-4 short paragraphs |
| Signature | Right side, bottom | Name and designation of issuer | Sd/- Rahul Sharma (Sports Secretary) |
Complete Notice Format Example:
MODERN PUBLIC SCHOOL
NOTICE
15 March 2024
ANNUAL SPORTS DAY
[Body content here]
Sd/-
Rahul Sharma
(Sports Secretary)
3. Writing the Body of a Notice
The body should be concise yet complete. Include all necessary information:
| Information Type | What to Include | Example Phrases | Why It's Important |
|---|---|---|---|
| Event/Activity | What is happening | "The school is organizing..." "All students are informed about..." "This is to notify that..." |
Clear purpose from start |
| Date & Day | When it will happen | "on 25th March 2024" "on Saturday, 25th March" "from 10 AM to 4 PM" |
Essential for planning |
| Time | Start and end times | "from 9:00 AM onwards" "between 10 AM and 1 PM" "sharp at 2:00 PM" |
Helps with scheduling |
| Venue/Location | Where it will happen | "in the school auditorium" "at the main playground" "Room No. 25" |
Directs people correctly |
| Target Audience | Who should attend/participate | "All students of classes 6-8" "Interested students may..." "Parents are cordially invited" |
Clarifies who notice is for |
| Instructions | What people need to do | "Bring your own water bottles" "Register by 20th March" "Wear house T-shirts" |
Helps preparation |
| Contact Person | Who to contact for details | "For further details, contact..." "Queries may be addressed to..." |
Provides help if needed |
4. Common Types of School Notices
| Notice Type | Key Elements to Include | Sample Heading | Special Instructions |
|---|---|---|---|
| Competition Notice | • Competition name/type • Eligibility criteria • Last date for entry • Prizes/judges |
INTER-SCHOOL DEBATE COMPETITION | Mention topics, time limits, team size |
| Meeting Notice | • Meeting purpose • Agenda items • Mandatory/optional attendance • Documents to bring |
PARENT-TEACHER MEETING | Include time slots if applicable |
| Holiday Notice | • Holiday reason • Start and end dates • School reopening date • Homework/assignments |
SUMMER VACATION NOTICE | Mention any special arrangements |
| Exam Notice | • Exam name/term • Schedule (date-wise) • Syllabus covered • Important instructions |
ANNUAL EXAMINATION SCHEDULE | Include reporting time, items allowed |
| Event Notice | • Event name • Special attractions • Entry fee (if any) • Dress code |
ANNUAL DAY CELEBRATIONS | Mention if parents/public invited |
| Lost & Found | • Item description • Where/when found • Where to claim • Identification proof needed |
LOST AND FOUND NOTICE | Be specific about item details |
5. Language and Style for Notices
Notices use formal, impersonal language:
| Aspect | Correct Usage | Incorrect Usage | Reason |
|---|---|---|---|
| Tone | Formal, impersonal | Casual, personal | Official communication |
| Voice | Passive voice often used | Only active voice | Sounds more official |
| Pronouns | "All students," "Parents" | "You," "Your" | Impersonal addressing |
| Sentence Length | Short, clear sentences | Long, complex sentences | Quick comprehension |
| Vocabulary | Formal words (inform, notify) | Casual words (tell, let know) | Professional tone |
| Abbreviations | Avoid or explain first time | Use unexplained abbreviations | Clarity for all readers |
🎯 Notice Writing Challenge
1. What essential information must be included in a competition notice?
2. Write a heading for a notice about a book fair in school.
6. Common Mistakes to Avoid
1. Missing essential information: Forgetting date, time, or venue
2. Wrong format: Not following standard notice layout
3. Too long: Including unnecessary details
4. Informal language: Using casual tone in official notice
5. No signature/designation: Notice without issuing authority
6. Unclear heading: Vague heading that doesn't indicate purpose
7. Missing target audience: Not specifying who notice is for
8. Grammatical errors: Spelling/grammar mistakes in official notice
7. Memory Aids & Learning Tips
Notice Checklist (5 Ws + H):
Who - Who is issuing the notice? (Organization)
What - What is happening? (Event/Activity)
When - When is it happening? (Date & Time)
Where - Where is it happening? (Venue)
Who - Who is it for? (Target Audience)
How - How to participate/attend? (Instructions)
Notice Writing Formula:
1. Organization name (TOP CENTER)
2. NOTICE (CENTER)
3. Date (LEFT)
4. Heading (CENTER)
5. Body (3-4 paragraphs)
6. Signature + Designation (RIGHT)
📝 Practice Notice Writing
Go to Notice Writing WorksheetIncludes: School notices • Event notices • Competition notices • Format practice • Complete notices • Answer key
