Content updated on 23 April 2026
Have you ever seen a small printed sheet on your school notice board announcing an event or a meeting? That's a notice. Notice writing is a formal way of communicating important information to a specific group of people. This lesson for Class 8 and 9 students will teach you the correct format of a notice, what information must be included, and how to write a notice that is clear, concise, and effective. Whether it's for a school event, a lost item, or a club meeting, this guide has everything you need.
✅ Recommended for: Class 8–9 (Formal Communication) | CBSE & UP Board
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A notice is a short, formal piece of writing meant to inform a large number of people about something important. It is usually displayed on a notice board, circulated in classrooms, or published in a school newsletter. The language is formal, and the information is presented in a clear, point‑wise manner.
Example: A notice about an upcoming debate competition, a lost water bottle, or a change in school timings.
What is a Notice?
A notice is a formal means of communication. It is always written in a box and uses a specific format. Notices are brief and to the point. They do not contain unnecessary details or flowery language. The purpose is to inform, instruct, or warn the readers.
Common types of notices you may be asked to write in exams:
- Notice about an event (competition, cultural programme, workshop)
- Notice about a meeting (club meeting, parent‑teacher meeting)
- Notice about a lost or found article
- Notice about a change in schedule (timetable, holiday)
- Notice appealing for donations or volunteers
Format of a Notice – Box, Heading, Date, Body, Signature
A notice must follow a fixed format. In exams, you are usually asked to write the notice inside a box. Here is the standard structure from top to bottom:
- Name of the Institution/Organisation: Written at the top, usually in capital letters. Example: ABC PUBLIC SCHOOL, DELHI
- The word "NOTICE": Centered and underlined.
- Date: Written on the left side below the heading.
- Heading/Subject: A short, catchy title that tells the reader what the notice is about. Example: "Inter‑House Debate Competition"
- Body: The main content. It should include:
- What is the event/notice about?
- When will it happen? (Date and Time)
- Where will it happen? (Venue)
- Who can participate / is affected?
- Whom to contact for more details?
- Signature: Name and designation of the person issuing the notice. Example: (Name), Cultural Secretary.
Important Points to Remember
- Always draw a box: In exams, put your notice inside a neat rectangular box.
- Be brief: A notice is usually 50–60 words. Do not write long paragraphs.
- Use third person: Avoid using "I" or "We". Use "The students", "All participants", etc.
- Use passive voice where appropriate: "Entries are invited", "A meeting will be held".
- Mention contact details: Always include who to contact for queries.
- Proofread: Check dates, times, and spellings carefully.
Solved Examples (5 Complete Notices)
Show Solution
This is to inform all students of Classes VIII to X that the annual Inter‑House Debate Competition will be held on 5 May 2026 in the school auditorium from 10:00 AM onwards. The topic for the debate is "Artificial Intelligence: A Boon or Bane?"
Each House must send two participants (one for the motion, one against). Interested students should give their names to their respective House Captains by 30 April 2026. For further details, contact the undersigned.
Cultural Secretary
Show Solution
All members of the School Council (Captains, Vice‑Captains, and House Prefects) are requested to attend an urgent meeting on 26 April 2026 at 2:00 PM in the Conference Room. The agenda of the meeting is to discuss and allocate responsibilities for the upcoming Annual Day function scheduled for 15 May 2026.
Attendance is compulsory. Please bring your notebooks and any ideas you may have for the event.
Head Boy
Show Solution
This is to inform everyone that I lost my silver‑coloured Fastrack wristwatch with a blue dial somewhere in the school playground during the lunch break yesterday, 21 April 2026. It is a gift from my grandfather and holds great sentimental value.
If anyone has found it, please return it to the undersigned in Class IX‑C or deposit it at the school reception. A suitable reward will be given to the finder.
Class IX-C, Roll No. 22
Show Solution
A blue Camlin geometry box containing a compass, protractor, and two set squares was found on a reading table in the school library on 22 April 2026 after the lunch break.
The rightful owner can claim it from the undersigned in Class VIII‑A during the zero period or lunch break, after providing a correct description of the contents.
Class VIII-A, Roll No. 15
Show Solution
The Social Service Club of our school is organising a donation drive from 25 April 2026 to 30 April 2026 to help underprivileged children in nearby slum areas. Students are requested to generously donate the following items in good condition:
- Old clothes (washed and folded)
- Storybooks and notebooks
- Toys and games
Please deposit your contributions in the boxes placed near the school reception. Your small act of kindness can bring a big smile to someone's face.
Secretary, Social Service Club
Practice Questions (Write Your Own Notices)
Show Sample Answer
Selection trials for the Under‑15 School Cricket Team will be held on 28 April 2026 at 3:30 PM on the school cricket ground. All interested students of Classes VIII and IX must report in proper sports kit.
For any queries, contact the undersigned in the sports room during lunch break.
Sports Captain
Show Sample Answer
Due to the onset of the summer season, the school timings will be changed with effect from 1 May 2026. The new timings will be from 7:30 AM to 1:30 PM. All students are requested to arrive by 7:20 AM. The school gates will close at 7:35 AM sharp.
Please inform your parents and make necessary arrangements for transport.
Vice Principal
Show Sample Answer
I lost my school ID card (Name: Ishaan Dey, Class: IX‑B, Roll No. 18) somewhere between the physics lab and the basketball court on 21 April 2026. It is in a blue plastic holder with a red lanyard.
If found, please return it to the undersigned or the school office. The finder will be rewarded.
Class IX-B
Show Sample Answer
The Science Club is organising a Science Exhibition on 2 May 2026 in the Multipurpose Hall from 9:00 AM to 1:00 PM. Students from Classes VI to XII will showcase innovative working models and projects.
All students are encouraged to visit the exhibition and support their peers. Class teachers will escort students to the venue as per the displayed schedule.
Secretary, Science Club
Show Sample Answer
The NSS Unit of our school, in collaboration with the Red Cross Society, is organising a Blood Donation Camp on 5 May 2026 from 10:00 AM to 3:00 PM in the school auditorium.
We appeal to all parents, staff members, and eligible senior students (above 18 years) to come forward and donate blood. Your one unit of blood can save up to three lives. For registration and queries, please contact the undersigned.
NSS Coordinator
Why Notice Writing is a Key Formal Communication Skill
Notice writing teaches you how to communicate important information in a concise and structured manner. This skill is not just for school exams; it is used in colleges, workplaces, and community settings. A well‑written notice ensures that the right people get the right information at the right time. It eliminates confusion and helps in smooth organisation of events and activities. Practising notice writing also sharpens your ability to prioritise information and write with clarity and precision—skills that are valuable in any profession.
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๐ Notice Writing Worksheet – Class 8 & 9
This worksheet provides extensive practice in writing notices for various situations. It includes format‑based exercises, prompts for original notices, and editing tasks. Includes 50 questions.
Notice Writing Worksheet »Answer key included • Aligned with CBSE & UP Board curriculum
