๐ Message Writing – Conveying a short, clear note
A message is a brief piece of information left for someone when you cannot reach them directly. It includes the date, time, the person it is for, the sender’s name, a salutation, the message body, and a signature. In this worksheet, you’ll draft messages based on given conversations or situations — exactly as tested in school exams.
๐ง๐ซ Tips for parents and teachers:
Messages must be concise and cover all essential points (who called, why, any follow‑up needed). The word limit is usually 50‑60 words. Check that the format is correct and the tone matches the context.
In this worksheet:
(Click any topic to jump straight to that section)
Study these sample messages carefully. Observe the date, time, salutation, body, and signature.
Solved Q.1
Read the conversation below and write the message that Anita left for her father.
Mr. Sharma (on phone): Hello, is this Anita? Anita: Yes, Uncle. Papa is not at home right now. Mr. Sharma: Please tell him that the meeting scheduled for tomorrow at 10 a.m. has been postponed to 12 noon. Ask him to bring the project file. Anita: I will surely inform him.
Show Answer
Message
Date: 8 May 2026Time: 6:30 p.m.
Dear Papa,
Uncle Sharma called to inform that tomorrow’s meeting has been shifted from 10 a.m. to 12 noon. He requested you to carry the project file. I am going to my tuition. I’ll be back by 8.
Anita
Explanation: The message includes a header with date and time, a salutation, the key points from the caller (who, what changed, action needed), and the sender’s signature. It is brief but complete.
Solved Q.2
You are Rahul. Your mother received a call from her friend Mrs. Gupta. Write the message you leave for her.
Mrs. Gupta: Hello, may I speak to Mrs. Sinha? Rahul: She has gone to the market. Can I take a message? Mrs. Gupta: Please tell her that the kitty party is on Saturday, 15 May, at my house at 4 p.m. She should bring the pink album. Rahul: I’ll tell her.
Show Answer
Message
Date: 8 May 2026Time: 4:15 p.m.
Dear Mummy,
Mrs. Gupta called. She reminded you about the kitty party on Saturday, 15 May, at her home at 4 p.m. She asked you to bring the pink album. I’ve kept the phone number near the fridge.
Rahul
Explanation: The message captures the caller’s name, the event, date, time, a special instruction, and any additional help (phone number). The language is simple and direct.
Solved Q.3
You are the receptionist at a clinic. Dr. Mehta had to leave early. Write a message for him from a patient’s call.
Patient: I am Mr. Kapoor. I need to reschedule my appointment from 9 a.m. to 11 a.m. tomorrow. Please ask Dr. Mehta to call me back on 9810xxxxxx.
Show Answer
Message
Date: 8 May 2026Time: 2 p.m.
Dr. Mehta,
Mr. Kapoor called. He wishes to change his appointment from 9 a.m. to 11 a.m. tomorrow. Please call him back on 9810xxxxxx to confirm.
Receptionist
Explanation: The message is professional and to the point. It states the patient’s name, the change requested, and the required action.
Solved Q.4
Riya called her friend Shreya to invite her for a movie. Shreya was not at home. Write the message that Shreya’s sister Meera wrote.
Riya: Hi, is Shreya there? Meera: No, she’s at her music class. Riya: Please tell her we are meeting tomorrow evening at 5:30 p.m. at Inox for the "Avengers" show. She should confirm by tonight.
Show Answer
Message
Date: 8 May 2026Time: 5 p.m.
Shreya,
Riya called. She has planned a movie outing tomorrow evening at 5:30 at Inox — the Avengers show. She asked you to confirm tonight. Call her back.
Meera
Explanation: The message covers who called, the plan, the time, place, and the need to confirm. It reflects the informal tone of a sibling.
Solved Q.5
The school Principal called your father, but he is not at home. Write a message from the Principal’s call.
Principal: Good evening, this is Mrs. Roy, the Principal of City School. Is Mr. Banerjee available? You: No, Ma’am. He’s out for a walk. Principal: Please tell him to come for a Parent‑Teacher meeting tomorrow at 9 a.m. regarding his son’s scholarship application.
Show Answer
Message
Date: 8 May 2026Time: 7 p.m.
Dear Papa,
Principal Ma’am called. She wants you to meet her tomorrow at 9 a.m. regarding my scholarship application. It’s urgent. Please do not miss it.
Arjun
Explanation: The message emphasises urgency and the purpose of the meeting. It keeps the child’s tone respectful while conveying the Principal’s directive.
Solved Q.6
You receive a call from your father’s colleague. Write the message.
Colleague: Tell Mr. Verma that the flight to Kolkata is at 6 a.m. tomorrow, not 8 a.m. He needs to reach the airport by 4 a.m.
Show Answer
Message
Date: 8 May 2026Time: 9 p.m.
Papa,
Your colleague called. The Kolkata flight has been preponed to 6 a.m. Please be at the airport before 4 a.m. I’ve kept your travel pouch ready.
Aditya
Solved Q.7
Your cousin called and invited you for her birthday. Write a message for your mother.
Cousin: My birthday party is on Sunday, 12 May, at 7 p.m. at our place. Ask my aunt to bring your famous chocolate cake.
Show Answer
Message
Date: 8 May 2026Time: 8 p.m.
Dear Mummy,
Ritika called. Her birthday party is on Sunday at 7 p.m. She has requested you to bring your special chocolate cake. I’m excited!
Shruti
Solved Q.8
Your neighbour called to inform that a plumber will come to fix the tap. Write a message for your mother.
Neighbour: The plumber, Mr. Joshi, will come at 11 a.m. tomorrow. The charge is ₹300. Please keep the tap and pipe ready.
Show Answer
Message
Date: 8 May 2026Time: 10 a.m.
Mummy,
Neighbour Aunty informed that plumber Mr. Joshi will come tomorrow at 11 a.m. His charge is ₹300. Please keep the spare pipe and tap ready.
Gauri
Solved Q.9
Your brother’s friend called to cancel a cricket practice. Write a message for your brother.
Friend: Tomorrow’s practice is cancelled because the coach is unwell. The next session will be on Friday.
Show Answer
Message
Date: 8 May 2026Time: 3 p.m.
Raj,
Rohit called. Cricket practice is cancelled tomorrow as the coach is sick. The next practice will be on Friday. He’ll update the time later.
Mohit
Solved Q.10
Your aunt called to speak to your mother about a family dinner. Write a message.
Aunt: We’re hosting a family dinner next Saturday at 8 p.m. at The Yellow Chilli restaurant. Please ask my sister to confirm the number of guests by Thursday.
Show Answer
Message
Date: 8 May 2026Time: 5:30 p.m.
Dear Mummy,
Bua called. There is a family dinner next Saturday at 8 p.m. at The Yellow Chilli restaurant. She needs you to confirm the number of guests by Thursday.
Riya
Explanation: All messages follow the same core structure: header, salutation, essential details, and signature. The language is always concise and polite.
Message writing is useful in day‑to‑day life. For more informal writing practice, check out the
Middle Level Writing Skills hub.
You can also explore the
Story Writing guide
to enhance your narrative skills.
✏️ Practice Questions (10 Questions with Answers)
Now try writing these messages based on the given calls. Then check the correct version.
Practice Q.1
Caller: This is Mr. Kapoor. Please tell your father that the bank meeting has been rescheduled from 10 a.m. to 2 p.m. tomorrow. He should carry the loan documents. You: Sure, I’ll pass the message.
Show Answer
Message
Date: 8 May 2026Time: 11 a.m.
Papa,
Mr. Kapoor called. The bank meeting is now at 2 p.m., not 10 a.m. Please carry the loan papers.
Nisha
Practice Q.2
Caller: Hi, I’m your mother’s friend, Mrs. Iyer. Please tell her that the yoga class tomorrow is at 6 a.m. instead of 7 a.m. She should bring a mat.
Show Answer
Message
Date: 8 May 2026Time: 9 a.m.
Mummy,
Mrs. Iyer called. Yoga class is at 6 a.m. tomorrow, an hour early. Please carry your mat.
Priya
Practice Q.3
Caller: This is Rakesh. I have to cancel today’s guitar class. Tell Raj that the next class is on Monday.
Show Answer
Message
Date: 8 May 2026Time: 2 p.m.
Raj,
Rakesh Sir called. Today’s guitar class is cancelled. Your next class is on Monday.
Simran
Practice Q.4
Caller: I am the librarian from City Library. The book “Wings of Fire” that your brother had reserved is now available. He can collect it within two days. My name is Mr. Sen.
Show Answer
Message
Date: 8 May 2026Time: 12 p.m.
Bhai,
Librarian Mr. Sen called to say your reserved book “Wings of Fire” is ready. Collect it within two days.
Deepa
Practice Q.5
Caller: I’m your mother’s colleague, Mrs. D’Souza. Tell her that the seminar on Saturday has been postponed to Sunday at the same venue and time.
Show Answer
Message
Date: 8 May 2026Time: 4 p.m.
Mummy,
Mrs. D’Souza from office called. Saturday’s seminar is shifted to Sunday, same venue and time.
Neha
Practice Q.6
Caller: Hello, this is your father’s assistant. Please inform him that the car is repaired and can be picked up from the garage by 5 p.m. today.
Show Answer
Message
Date: 8 May 2026Time: 3 p.m.
Papa,
Your assistant called. The car is ready. You can collect it from the garage before 5 p.m.
Varun
Practice Q.7
Caller: I’m Rahul from the cricket academy. Tomorrow’s selection match is at 8 a.m. at the school ground. Tell your brother to bring white jersey and his kit.
Show Answer
Message
Date: 8 May 2026Time: 5:45 p.m.
Anil,
Rahul from cricket academy called. Selection match is at 8 a.m. tomorrow. Bring white jersey and full kit.
Sita
Practice Q.8
Caller: Hello, I am the dermatologist’s receptionist. Please inform your sister that her appointment on 10 May is confirmed for 11:30 a.m.
Show Answer
Message
Date: 8 May 2026Time: 10 a.m.
Didi,
Receptionist from skin clinic called. Your appointment on 10 May is confirmed at 11:30 a.m.
Kavya
Practice Q.9
Caller: This is the electrician. I will come tomorrow at 10 a.m. to fix the water heater. Someone must be home.
Show Answer
Message
Date: 8 May 2026Time: 6 p.m.
Mummy,
Electrician will come tomorrow at 10 a.m. for water heater. Someone must be home.
Rahul
Practice Q.10
Caller: I am the postman. There is a registered parcel for Mr. Malik. It will be delivered again tomorrow at 11 a.m. He should keep his ID ready.
Show Answer
Message
Date: 8 May 2026Time: 1 p.m.
Papa,
Postman came. He will deliver the registered parcel tomorrow at 11 a.m. Keep your ID handy.
๐ Challenge Questions (10 Questions with Answers)
These situations are slightly complex. Draft messages that are precise and strictly within 50‑60 words.
Challenge Q.1
Situation: Your father’s boss called. He wants your father to attend a video conference on 11 May at 9 p.m. with the London team. The meeting link will be emailed. He should prepare the quarterly report.
Show Answer
Message
Date: 8 May 2026Time: 6 p.m.
Papa,
Your boss called. There is a video conference on 11 May at 9 p.m. with the London office. The meeting link will arrive via email. He asked you to prepare the quarterly report.
Ananya
Challenge Q.2
Situation: Your aunt called from the hospital. Your grandmother has been admitted and is stable now. She wants your mother to come tomorrow morning with some clothes and the medical file.
Show Answer
Message
Date: 8 May 2026Time: 8:30 p.m.
Mummy,
Bua called from the hospital. Dadi is admitted but stable. She wants you to come tomorrow morning with clothes and her medical file. She’ll meet you at the gate.
Pihu
Challenge Q.3
Situation: The school coordinator called. The excursion to the Science Museum on 12 May has been cancelled due to transport strike. The new date will be notified later. Inform your classmate Anuj who came to your house for a project but has left.
Show Answer
Message
Date: 8 May 2026Time: 7:30 p.m.
Anuj,
School called. The 12 May museum trip is cancelled because of the transport strike. New date will be announced later. Pass this on to our group.
Rohan
Challenge Q.4
Situation: Your mother’s friend called. She has booked tickets for a play on 14 May at 7 p.m. at Kamani Auditorium. She asked your mother to reach by 6:30 p.m. and carry the tickets (sent via email).
Show Answer
Message
Date: 8 May 2026Time: 5 p.m.
Mummy,
Aunty called. Play tickets booked for 14 May, 7 p.m. at Kamani Auditorium. Reach by 6:30. She emailed the tickets; please print them.
Ishita
Challenge Q.5
Situation: Your brother’s friend called from the airport. His original flight is delayed by 4 hours. He asked your brother to inform their parents not to come to receive him at 8 p.m.; he will take a cab.
Show Answer
Message
Date: 8 May 2026Time: 9 p.m.
Bhai,
Karan called. His flight is 4 hours late. He will take a cab home. Please tell his parents not to come to the airport at 8 p.m.
Nidhi
Challenge Q.6
Situation: The school receptionist called. Your sister’s board practical exam on 15 May is shifted from Room 12 to the Physics Lab at the same time. She must carry her hall ticket.
Show Answer
Message
Date: 8 May 2026Time: 4 p.m.
Didi,
School called. Your practical on 15 May is now in Physics Lab, not Room 12. Time unchanged. Carry hall ticket.
Chintu
Challenge Q.7
Situation: Your uncle called. He is coming to your city for a business trip on 12 May. He wants to stay for two days and asked your father to book a hotel near your house.
Show Answer
Message
Date: 8 May 2026Time: 8 p.m.
Papa,
Chachaji called. He arrives on 12 May for a business trip and needs accommodation for two nights. Please book a hotel near our house.
Tanuj
Challenge Q.8
Situation: The pet clinic called. Your dog’s vaccination appointment on 10 May has to be postponed to 12 May at the same time. They want you to confirm by calling back.
Show Answer
Message
Date: 8 May 2026Time: 11 a.m.
Mummy,
Pet clinic called. Bruno’s vaccination is postponed from 10 May to 12 May, same time. Kindly confirm by calling them back.
Aarav
Challenge Q.9
Situation: The yoga instructor called. The outdoor yoga session scheduled for tomorrow morning has been moved indoors due to rain. Venue: Community Hall, Time: 6 a.m.
Show Answer
Message
Date: 8 May 2026Time: 7 p.m.
Dadi,
Yoga instructor called. Tomorrow’s session is indoors at the Community Hall, same 6 a.m. time, due to rain.
Khushi
Challenge Q.10
Situation: Your father’s friend Mr. Sinha called. He has two complimentary passes for an art exhibition on 16‑17 May at AIFACS gallery. He wants your father to collect them by 14 May from his office.
Show Answer
Message
Date: 8 May 2026Time: 3:30 p.m.
Papa,
Mr. Sinha called. He has two free passes for the art exhibition on 16‑17 May at AIFACS. Please collect them from his office by 14 May.
Jiya
❓ Frequently Asked Questions (FAQ)
FAQ 1
What is the format of a message?
Show Answer
Answer: A message begins with the word “Message”, followed by date and time, a salutation, the body (who called, what information, any action needed), and the sender’s name. It is enclosed in a box.
FAQ 2
How many words should a message contain?
Show Answer
Answer: A message should be 50‑60 words. It must include all important details but avoid extra words. Stick to the point.
FAQ 3
Should I use a box for the message?
Show Answer
Answer: Yes, always put the message inside a neat rectangular box. It makes it look like a formal note and is expected in exams.
FAQ 4
Can I use informal language in a message?
Show Answer
Answer: The tone depends on the relationship. For family, you can use a slightly casual tone, but for professional messages, keep it formal and respectful.
