Content updated on 23 April 2026
You pick up the landline phone. It's a call for your father, who isn't home. The caller leaves an important message. How do you make sure your father gets all the details correctly? That's where message writing comes in. This lesson for Class 8 and 9 students will teach you how to write a clear, concise, and accurate message based on a telephonic conversation. You'll learn the correct format, what details to include, and how to keep it brief yet complete.
✅ Recommended for: Class 8–9 (Practical Communication) | CBSE & UP Board
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A message is a short, informal piece of writing that conveys important information received over the phone or in person. It is usually written in a box and is addressed to someone who was not available to take the call. The goal is to pass on all essential details accurately in the fewest possible words.
Example: Your mother's friend calls to inform that a meeting has been postponed. You write down the details for your mother.
What is a Message?
A message is a quick note written to convey information to someone who wasn't available. It is not as formal as a letter or a notice. The language is simple and direct. Messages are usually written in 50 words or less. In exams, you are often given a telephonic conversation between two people, and you have to write a message on behalf of one of them.
Common scenarios for message writing:
- Informing about a change in plans or appointment
- Conveying that someone called and will call back
- Passing on urgent news or instructions
- Leaving a reminder for a family member or colleague
Format of a Message – Box, Date, Time, Body, Name
A message must be written inside a box. Here is the standard format from top to bottom:
- The word "MESSAGE": Centered at the top, usually in capital letters and underlined.
- Date: Written on the left side below the heading.
- Time: Written on the right side, parallel to the date.
- Salutation (optional): You may write "Dear [Name]" but it's not compulsory. Many messages begin directly with the content.
- Body: The actual message. It should answer:
- Who called? (Name of the caller)
- What is the message? (The reason for calling, any instructions)
- What action is required? (Call back, meet at a place, etc.)
- Name of the person who took the message: Written at the bottom left or right.
Important Points to Remember
- Always draw a box: In exams, put your message inside a neat rectangular box.
- Be brief: A message should be 40–50 words. Include only essential information.
- Use reported speech: Since you are conveying what someone else said, use past tense or reporting verbs. Example: "Mr. Sharma said that he would be late."
- Do not add extra details: Stick to what was in the conversation.
- Mention date and time: This is crucial in messages.
- Write your name at the end: So the receiver knows who took the message.
Solved Examples (5 Complete Messages)
Mr. Verma: Hello, is this Raj?
Raj: Yes, speaking.
Mr. Verma: I am calling from the dentist's clinic. Your appointment for tomorrow at 11 AM has been rescheduled to 2 PM.
Raj: Oh, okay. I'll inform my mother. Thank you.
Mr. Verma: You're welcome. Please be on time.
Write a message to Raj's mother informing her about the change.
Show Solution
Mom,
Mr. Verma from the dentist's clinic called to inform that your appointment for tomorrow (24 April) has been rescheduled from 11:00 AM to 2:00 PM. He requested you to be on time.
Aunty Neha: Hello, can I speak to Mrs. Sharma?
Priya: She has gone to the market. May I know who's calling?
Aunty Neha: This is Neha, her college friend. Please tell her that the reunion dinner planned for Saturday has been postponed to next Sunday, same time and venue.
Priya: Sure, Aunty. I'll convey the message.
Write the message for Mrs. Sharma.
Show Solution
Mom,
Aunty Neha (your college friend) called while you were at the market. She said that the reunion dinner planned for this Saturday has been postponed to next Sunday. The time and venue remain the same.
Rohan: Hello, is this Mr. Gupta's residence?
Amit: Yes, he is my father. He is not at home right now.
Rohan: Could you please tell him that the office meeting scheduled for 9 AM tomorrow has been cancelled? He should report directly to the client site at 10:30 AM instead.
Amit: I'll let him know. Thank you for calling.
Write the message for Mr. Gupta.
Show Solution
Dad,
Mr. Rohan from your office called. He said that the 9:00 AM meeting for tomorrow has been cancelled. Instead, you need to report directly to the client site at 10:30 AM.
Mrs. Kapoor (Teacher): Hello, can I speak to Mrs. Mehta?
Sneha: I'm sorry, my mother is not at home. I'm her daughter, Sneha.
Mrs. Kapoor: Sneha, this is your class teacher. Please inform your mother that the Parent‑Teacher Meeting scheduled for Friday has been preponed to Thursday, same time 10 AM.
Sneha: Sure, ma'am. I'll tell her.
Write the message for Mrs. Mehta.
Show Solution
Mom,
Mrs. Kapoor, my class teacher, called while you were out. She informed that the Parent‑Teacher Meeting originally scheduled for Friday has been preponed to Thursday at 10:00 AM. Please make a note of it.
Uncle Ravi: Hello, Karan! This is Ravi Uncle. Is your father around?
Karan: No, Uncle. He has gone for a walk. Can I take a message?
Uncle Ravi: Yes, please tell him that the car keys he was looking for are with me. He had left them in my car yesterday. He can collect them tomorrow morning.
Karan: Sure, Uncle. I'll tell him.
Write the message for Karan's father.
Show Solution
Dad,
Ravi Uncle called. He said that the car keys you were looking for are with him. You had left them in his car yesterday. You can collect them from him tomorrow morning.
Practice Questions (Write Your Own Messages)
Mr. Khanna: Hello, is this Anjali?
Anjali: Yes, speaking.
Mr. Khanna: I'm calling from the coaching centre. Please inform your brother that tomorrow's maths class will be held online instead of offline. The link will be shared on the group.
Anjali: Okay, sir. I'll inform him.
Write the message for Anjali's brother, Rohit.
Show Sample Answer
Rohit,
Mr. Khanna from the coaching centre called. He said that tomorrow's maths class will be held online. The meeting link will be shared in the WhatsApp group.
Mrs. Iyer: Hello, can I speak to Mrs. Singh?
Vikram: She is not at home. May I know who's calling?
Mrs. Iyer: This is her bank manager. Please inform her that the new cheque book she requested is ready for collection. She can pick it up from the bank any working day between 10 AM and 2 PM.
Vikram: I'll convey the message.
Write the message for Mrs. Singh.
Show Sample Answer
Mom,
Mrs. Iyer, your bank manager, called. She informed that the new cheque book you requested is ready. You can collect it from the bank on any working day between 10 AM and 2 PM.
Dr. Mehta's Assistant: Hello, am I speaking to Mr. Sharma's residence?
Neha: Yes, he is my father. He is not home right now.
Assistant: Please tell him that his appointment with Dr. Mehta for Friday at 5 PM stands cancelled. He needs to reschedule by calling the clinic.
Neha: Okay, I'll tell him.
Write the message for Mr. Sharma.
Show Sample Answer
Dad,
Dr. Mehta's assistant called. She said that your appointment for Friday at 5:00 PM has been cancelled. You need to call the clinic to reschedule.
Aunty Pooja: Hello, Rahul! Is your mother home?
Rahul: No, Aunty. She has gone to the temple.
Aunty Pooja: Please tell her that I won't be able to come for the kitty party tomorrow. Something urgent has come up.
Rahul: Sure, Aunty. I'll let her know.
Write the message for Rahul's mother.
Show Sample Answer
Mom,
Aunty Pooja called. She said that she won't be able to attend the kitty party tomorrow due to an urgent matter.
Mr. Desai: Hello, may I speak to Mr. Nair?
Kavya: I'm sorry, he is not available at the moment. This is his daughter, Kavya.
Mr. Desai: Kavya, please tell your father that the flight tickets for the Mumbai trip have been confirmed. The e‑ticket has been sent to his email. He needs to check it before departure.
Kavya: Okay, sir. I'll inform him.
Write the message for Mr. Nair.
Show Sample Answer
Dad,
Mr. Desai called. He said that the flight tickets for the Mumbai trip have been confirmed. The e‑ticket has been sent to your email. Please check it before departure.
Why Message Writing is a Practical Life Skill
In a world where we are constantly communicating, the ability to pass on a message accurately is invaluable. Whether it's taking a message for a family member, leaving a note for a colleague, or even drafting a quick SMS, the principles remain the same: be clear, be brief, and include all essential details. Message writing teaches you to listen carefully, filter out unnecessary information, and focus on what truly matters. This skill will serve you well not only in exams but in everyday life—at home, at work, and in your social circles.
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- Email Writing Guide — Modern communication.
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- Worksheets Master Hub — Practice sheets for every topic.
📝 Message Writing Worksheet – Class 8 & 9
This worksheet helps you practise writing clear and concise messages based on telephonic conversations. It includes conversation prompts, editing exercises, and original message writing tasks. Includes 50 questions.
Message Writing Worksheet »Answer key included • Aligned with CBSE & UP Board curriculum
