Content updated on 23 April 2026
How many emails do you think are sent every single day? Over 300 billion! Email has become the most common form of written communication in the world. This lesson for Class 7 and 8 students will teach you how to write clear, polite, and properly formatted emails. You'll learn the difference between formal and informal emails, what information goes in each field, and how to structure the body of your message. Whether you're emailing a teacher, a company, or a friend, this guide has you covered.
✅ Recommended for: Class 7–8 (Digital Literacy) | CBSE & UP Board
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An email is an electronic message sent over the internet. It's fast, convenient, and used everywhere—from school to office. In your exams, you may be asked to write an email on a given topic. The key is to keep it clear, concise, and correctly formatted.
Example: An email to your teacher requesting notes is formal. An email to your cousin sharing holiday plans is informal.
What is an Email?
Email stands for 'Electronic Mail'. It allows you to send messages instantly to anyone in the world who has an email address (like name@example.com). Unlike a letter, an email does not need paper, stamps, or a postman. However, the principles of good writing still apply: be clear, be polite, and check your spelling.
Parts of an Email – To, Subject, Body, Signature
Every email has several key parts. In an exam, you are usually asked to write the Subject and the Body. You may also be asked to fill in the To and Cc/Bcc fields if a specific address is given.
- To: The email address of the main recipient. Example: principal@school.edu
- Cc (Carbon Copy): Send a copy to another person for information. They can see who else received it.
- Bcc (Blind Carbon Copy): Send a copy without other recipients knowing.
- Subject: A short line (4–8 words) that tells the reader what the email is about. It should be specific. ❌ "Hello" ✅ "Leave Application for 25 April 2026"
- Body: The main message. It should have a salutation, clear paragraphs, and a closing.
- Signature: Your name and, if needed, your class or designation.
Formal vs Informal Emails
Just like letters, emails can be formal or informal. The tone you use depends on who you are writing to.
| Feature | Formal Email | Informal Email |
|---|---|---|
| Recipient | Teacher, Principal, Company, Stranger | Friend, Family, Close Colleague |
| Subject | Clear and specific | Can be casual (e.g., "Weekend plans?") |
| Salutation | Dear Sir/Madam, / Dear Mr. Sharma, | Hi Riya, / Hello, / Dear Mom, |
| Tone | Polite, professional, no slang | Warm, friendly, can use emojis (with friends) |
| Closing | Yours sincerely, / Regards, | Love, / Best, / Take care, |
Important Tips for Writing Good Emails
- Be concise: People receive many emails. Get to the point quickly.
- Use proper grammar and spelling: Avoid ALL CAPS (it looks like shouting).
- Proofread: Read your email once before sending. Check for typos.
- Be polite: Use words like 'please' and 'thank you'.
- Use a professional email address: For formal emails, use an address like firstname.lastname@gmail.com, not cooldude123@xyz.com.
Solved Examples (5 Complete Emails)
Show Solution
I am writing to inform you that I will be unable to attend school on 24 April and 25 April 2026 as I am suffering from viral fever. The doctor has advised me to take rest for two days.
I have attached a medical certificate for your reference. I will ensure that I catch up on all missed lessons and assignments as soon as I return. I would be grateful if you could kindly grant me leave for these two days.
Thank you for your understanding.
Class VII-C
Roll No. 8
Show Solution
I am a student of Class VIII and I am keen to join your summer badminton coaching camp this year. I came across your academy's website and was impressed by the facilities and coaching staff.
I would be grateful if you could provide me with the following details:
- Start and end dates of the summer camp
- Timings of the batches (morning/evening)
- Total fees and registration process
- Any equipment I need to bring myself
I look forward to hearing from you soon. Thank you for your time.
Contact: 98765XXXXX
Show Solution
I am writing to bring to your notice that I received a defective item in my recent order (Order Number: SQ78901, placed on 20 April 2026). The product is a 'Bluetooth Headphone – Model X200'.
Upon unboxing, I found that the left earpiece is not producing any sound, even after full charging and pairing with multiple devices. The product appears to have a manufacturing defect.
I have attached photographs of the product and the original invoice for your reference. I request you to kindly arrange for a replacement at the earliest. Please let me know the procedure for returning the defective unit.
I hope for a quick resolution to this issue. Thank you.
Phone: 99887XXXXX
Show Solution
How's it going? Summer holidays are finally here, and I have some super exciting news. Mom and Dad are planning a trip to Nainital from 10 June to 17 June, and they said I can invite you to join us! ๐️
We've booked a cottage with a great view of the lake. There'll be boating, horse riding, and lots of yummy food. It's going to be so much fun—way better than staying at home in this heat. Please say yes! Ask Uncle and Aunty and let me know soon so we can finalise the tickets.
Can't wait to hear from you. Fingers crossed!
Show Solution
I just had to write and say a huge THANK YOU for the wonderful Harry Potter box set you sent for my birthday. You know me so well! I've already started reading the first book again, and it brought back so many memories of us discussing Hogwarts houses during lunch break.
It was so thoughtful of you. I absolutely love it. We really need to catch up soon—maybe this weekend? Let me know when you're free.
Practice Questions (Write Your Own Emails)
Show Sample Answer
I am a student of Class VIII-B, and I am writing to seek your kind permission to start a 'Book Club' for students of Classes VI to VIII.
The club will meet once a week during the zero period. We plan to discuss a pre-selected book, share reviews, and organise small reading challenges. This will help improve reading habits, vocabulary, and critical thinking among students.
I have spoken to Mrs. Kavita, our librarian, and she has kindly agreed to supervise the club. We assure you that no academic time will be disturbed. I would be grateful if you could grant us permission to begin this initiative.
Class VIII-B
Show Sample Answer
What's up? I went to watch the new superhero movie 'Galaxy Defenders' yesterday, and oh my god, it was INCREDIBLE! The action scenes were mind-blowing, and the special effects looked so real. There's this one twist at the end that I totally did not see coming—I almost screamed in the theatre.
You would love it. The humour is right up your alley too. We should totally go watch it again together if you're free this weekend. Let me know what you think.
Show Sample Answer
Through your esteemed publication, I wish to highlight the growing problem of plastic bag usage in our city. Despite the ban on single-use plastics, many shopkeepers and vendors continue to hand out thin plastic bags freely.
These bags choke our drains during the monsoon, litter our parks and streets, and harm stray animals that ingest them. I request the municipal authorities to enforce the ban more strictly and encourage citizens to switch to cloth or jute bags. Awareness campaigns in schools and markets can also help.
I hope my letter finds space in your newspaper and brings about positive change.
Concerned Citizen
Show Sample Answer
Mom just showed me the photo of you holding the first prize trophy at the inter-school painting competition. I am SO proud of you! The painting of the sunrise over the mountains looked so real—I felt like I was standing right there.
You've worked so hard on your art, and it really shows. Treat yourself to a big pastry from me (I'll pay you back when we meet!). Can't wait to see what you create next. You're a star!
Show Sample Answer
I am a Class VIII student with a keen interest in technology and computer science. I recently came across your company's summer internship programme for young learners and would like to express my interest in participating.
I have basic knowledge of HTML and Python, and I am eager to learn more in a real-world environment. I am hardworking, punctual, and a quick learner. I have attached my brief profile outlining my skills and school projects.
I would be grateful for the opportunity to be considered for the programme. I am available for the entire duration of the summer break. Thank you for your time and consideration.
Class VIII-A
Contact: 98765XXXXX
Why Email Etiquette Matters
In today's digital world, your email is often the first impression you make on someone. A well-written, polite, and properly formatted email shows that you are respectful and professional. It can open doors—whether it's getting a teacher's help, securing an internship, or building a strong network. On the other hand, a sloppy email full of typos and missing subjects can leave a poor impression. Take those extra two minutes to proofread and ensure your message is clear. It's a small habit that will serve you well throughout your academic and professional life.
- Letter Writing Guide — Master formal and informal letters.
- Middle Level Writing Hub — Notice, message, and essay writing.
- Hindi Grammar Hub — เคเคฎेเคฒ เคฒेเคเคจ เคเคฐ เคต्เคฏाเคเคฐเคฃ।
- Worksheets Master Hub — Practice sheets for every topic.
๐ Email Writing Worksheet – Class 7 & 8
This worksheet gives you ample practice in writing both formal and informal emails. It includes prompts, formatting exercises, and editing tasks to help you write clear and effective emails. Includes 50 questions.
Email Writing Worksheet »Answer key included • Aligned with CBSE & UP Board curriculum
